How to Count Cells that are Blank or Not Blank in Excel

If you’re working with a large dataset in Excel, you may need to count the number of blank or non-blank cells in a column or row. Fortunately, Excel offers several built-in functions that can help you accomplish this task quickly and easily. In this article, we’ll explore how to count cells that are blank or not blank in Excel using various methods.

The Problem

Before we dive into the solutions, let’s first understand the problem. Suppose you have a large dataset containing sales data for a company with several thousand rows. You need to count the number of blank cells in the “Sales” column to identify the number of missing values. Alternatively, you may need to count the number of non-blank cells to determine the total number of sales recorded. Manually counting these cells can be a tedious and time-consuming task, especially if the dataset is extensive. Therefore, we need a more efficient way to accomplish this task.

Using COUNTBLANK and COUNTA Functions

The COUNTBLANK function in Excel allows you to count the number of blank cells in a range. The syntax for the COUNTBLANK function is as follows:

``=COUNTBLANK(range)``

For example, suppose you want to count the number of blank cells in column A from row 2 to row 100. You can use the following formula:

``=COUNTBLANK(A2:A100)``

The above formula will return the total number of blank cells in column A between rows 2 and 100.

Similarly, the COUNTA function in Excel can be used to count the number of non-blank cells in a range. The syntax for the COUNTA function is as follows:

``=COUNTA(range)``

For example, suppose you want to count the number of non-blank cells in column B from row 2 to row 100. You can use the following formula:

``=COUNTA(B2:B100)``

The above formula will return the total number of non-blank cells in column B between rows 2 and 100.

Using IF Function

Another way to count blank or non-blank cells in Excel is by using the IF function in combination with other functions. The syntax for the IF function is as follows:

``=IF(logical_test, value_if_true, value_if_false)``

Suppose you want to count the number of blank cells in column C from row 2 to row 100. You can use the following formula:

``=SUM(IF(C2:C100="",1,0))``

The above formula uses the IF function to test whether each cell in the range C2:C100 is blank. If the cell is blank, it returns a value of 1, and if it’s not blank, it returns a value of 0. The SUM function then adds up all the 1’s to give the total number of blank cells in the range.

Similarly, to count the number of non-blank cells in column D from row 2 to row 100, you can use the following formula:

``=SUM(IF(D2:D100<>"",1,0))``

The above formula uses the IF function to test whether each cell in the range D2:D100 is not blank. If the cell is not blank, it returns a value of 1, and if it’s blank, it returns a value of 0. The SUM function then adds up all the 1’s to give the total number of non-blank cells in the range.

Using FILTER Function

The FILTER function is another way to count blank or non-blank cells in Excel. The syntax for the FILTER function is as follows:

``=FILTER(range, criteria)``

Suppose you want to count the number of blank cells in column E from row 2 to row 100. You can use the following formula:

``=ROWS(FILTER(E2:E100,E2:E100=""))``

The above formula uses the FILTER function to filter out only the blank cells in the range E2:E100. The ROWS function then counts the number of rows in the filtered range to give the total number of blank cells in the range.

Similarly, to count the number of non-blank cells in column F from row 2 to row 100, you can use the following formula:

``=ROWS(FILTER(F2:F100,F2:F100<>""))``

The above formula uses the FILTER function to filter out only the non-blank cells in the range F2:F100. The ROWS function then counts the number of rows in the filtered range to give the total number of non-blank cells in the range.

Using Conditional Formatting

Finally, you can use conditional formatting in Excel to visually highlight blank or non-blank cells and then count them manually. To do this, select the range of cells you want to count, click on the “Conditional Formatting” button in the “Home” tab, and choose “New Rule.” In the “New Formatting Rule” dialogue box, select “Format only cells that contain” and choose “Blanks” or “Non-blanks” from the dropdown list. Click “OK” to apply the formatting. The blank or non-blank cells will now be highlighted, making it easy to count them manually.

We hope that this article has been helpful in guiding you through the process of counting blank or non-blank cells in Excel. Wish you good luck in your Excel journey! Thank you.

Bibek Sapkota

I'm Bibek | Tech Enthusiast & Lifelong Learner. | Playing on the Web for the Past Few Years as an SEO Specialist and Full-Time Blogger. I'm constantly seeking out new opportunities to learn and grow, and I love sharing my knowledge with others. This is where I started this blog! Here, you will find me sharing comprehensive reviews, helpful guides, tips-tricks and ways to get the full benefits of ever-changing technology. On this blog, you can also explore Powerful Knowledge, Tips & Resources On Blogging, SEO and Passive income Opportunities.